About the Voith Group

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 21,000 employees, sales of € 4.9 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.

Voith Hydro is hiring for:

Document Control Analyst 
York, PA
 

Interested to learn about Voith? Check out our video "Voith careers" on YouTube.

Reasons you’ll love working here:

• Flexibility with Work/Life Balance
• Hybrid Schedule and Summer Hours
• Dress for Your Day Dress Code
• Great Compensation and Benefits Package including 401K with up to 5% Match AND a 3% Company Contribution to Start
• Paid Time Off and 10 paid Holidays per Year
• Climate-Neutral Footprint Worldwide
• Leadership and Professional Development Opportunities
• Health and Wellness Benefits

 
Career development: Plan on developing both professionally and personally. Voith Learning & Development, team creates classes, seminars, and beyond-the-classroom tools that help employees understand Voith’s culture, organization, values, and role in the world.

Benefits: Our range of offered benefits can include medical, dental, vision, life insurances, starting on first of month, employee discounts, 401(k) savings plans, service awards, tuition reimbursement, referral bonuses and more! Find out which benefits you'll get after you choose your role with us. 

Life work balance: Paid time off starting at 16 days in your first year of employment plus 10 paid holidays.

Responsibilities:

• Coordinate customer submittals & receptions, by maintaining register and portal.
• Inform the project team about documents reception from the customer.
• Ensure proper document tracking using available tools from customer and internally.
• Review contract documents for administrative requirements and establish plans for executing and completing these requirements. 
• Supports project team for document submittal planning considering project time schedule and contractual requirements
• Disseminate pertinent project information to applicable functions timely and effectively to ensure proper execution of the contract.
• Assists other engineering administrative function in document submittal tasks (field service document distribution and printing, upload of documents in ECTR)
• All planned administrative requirements are completed accurately and dependably (i.e. all reporting, meeting coordination, maintenance of files).
• Support implementation of SAP document register within Voith Hydro.
• Support continuous improvement initiatives to improve the documentation process.
• Obtain, review and monitor applicable data for project status and forecast reports.

Principal working relationships:

Lead Engineer

• Assist in the administration of the project mainly in respect to engineering document planning, tracking and submittal.

Project Management

• Communicate the submittal and retainage of project related documents per contract requirements and those engineering documents requiring customer approval.

Field service & Commissionning team                    

• Assist in the administration of the project mainly in respect to field service documents distribution & printing, tracking and submittal.

Quality team     

• Assist in the administration of the project mainly in respect to quality documentation submittal & reception.

Qualifications: 

• Associates degree of Document Management or Business Administration or a combination of equivalent experience may be considered in lieu of college degree
• Minimum of two (2) years of experience in project/contract administration desired

Other qualifications or requirements

• Ability to complete assigned tasks with moderate supervision
• Ability to work with new software or customer portal (SAP, Teams, Sharepoint, etc)
• Knowledge of Microsoft office suite (especially Microsoft excel)
• Excellent communication and organizational skills combined with a high degree of accuracy and attention to detail
• High degree of integrity due to the confidential nature of the position
• Skill, tact and ability to communicate orally and in writing with fellow employees and outside agencies in a professional and competent manner
• Responsible for approximately 5 to 10 contracts at any one time

Summary

This position is an administrative function, including but not limited to support the project team with the customer submittals & receptions and tracking of project related documents.  In this position, one must be capable of effectively and accurately working on several projects at one time, organizing and prioritizing tasks, and developing and maintaining positive internal and external customer relations.

* This job description is not all encompassing. It is intended to be only a general description of the responsibilities of this position.

Don’t meet every single requirement but think you would be a good fit for our team? We encourage you to apply – your unique skills may be just what we need for this or other roles! 

Voith US Inc. is an EEO/AA/VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry including people of color, LGBTQI+ community, women, individuals with disabilities (both seen and unseen), Veterans, people of any age or family status. We embrace the competitive advantage that diversity brings and we strive to create a working environment that is inclusive of thought and talent.