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Comm Specialist - Tradeshows and Events

Date: Aug 15, 2019

Location: York, Pennsylvania, USA

Company: Voith Group



About the Voith Group

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, the Voith Group sets standards in the markets of energy, oil & gas, paper, raw materials and transport & automotive. Founded in 1867, the company today has more than 19,000 employees, sales of € 4.2 billion and locations in over 60 countries worldwide and is thus one of the largest family-owned companies in Europe.


For the Voith Holding, Corporate and Market Communications department, we are looking for:

Comm Specialist - Tradeshows and Events 
York, PA


Job Summary: Role that manages and coordinates logistics for tradeshows/exhibitions and regional division and executive events for the North American region (U.S., Canada and Mexico) to ensure successful execution. Tradeshows: This includes working closely with internal customers on strategy, goals, KPI’s, topics, visuals, product models, literature, booth design, negotiation of contracts (with help of purchasing department), etc. as well as researching and deploying new trends and technology.  Events: This includes venue identification and procurement; contract negotiation (which help from purchasing), most logistics relating to event, and management of the overall budget.  This position also provides market communication production and collateral support (i.e. advertising materials, literature, brochures, presentations, global customer magazines, proofing, etc.) and tactical execution of communication activities (i.e. public relations, corporate, internal and market communications projects and databases) to the Center of Competence Corporate and Market Communications team in order to strengthen the awareness of brand, products and services of Voith in the North American region through tactical execution of North American Market Communications strategy.

Job responsibilities:

  • Tradeshow and Event support:
    • Support Global MarCom; CoC and all Operating Units’ business event and tradeshow needs, draft and update the checklist and processes, develop annual master calendar and supervise events/programs from development to execution. Work closely with CoC Public Relations and Market CommunicationsManagers and Group Division liaisons. Along with CoC marketing managers, research and identify relevant external events in North America, so organization can build regional awareness.
    • Manage logistics of planning and deliverables for trade shows and events including collateral, graphics, product models, reports, KPIs, etc. ; coordinate communications with Key Contacts, appropriate sales and marketing managers regarding the status of materials.
    • Ensure consistency of all branding and logo directives and initiatives.
    • Work with team to coordinate logistics and deliverables for all events- logistics can include booking space, managing site, packing and sending materials to event as well as  model shipment. Work with vendors (i.e. exhibit house, printers, etc.) to ensure timely, cost-effective execution.
    • Track and manage tradeshow/event budget.
  • Creative Services Support:
    • Support Key Contacts and department in production/ corporate design in Creative Suite and Microsoft Office.
  • Public Relations and Marketing Communications Support:
    • Support the public relations and internal communications team with list maintenance; distribution of press releases; tracking of editorial calendars; monitor and report on results.
    • Coordinate tactical elements of corporate and market communication projects including employer branding, direct mail, newsletters, customer events, advertisements, website, etc.
    • Act as brand steward, upholding brand and trademark standards and consistency in all projects.


Professional Experience and Education:

  • At least 5-10 years working experience in project management, tradeshow/event management and marketing/PR communications.
  • Agency experience a plus.
  • Bachelor’s degree in marketing, communications or related area, preferred.


Skills required:

  • A strong team player in a face-paced environment, adaptable to changing demands and conditions.
  • Ability to manage multiple projects and to organize and plan with continual follow-up until completion.
  • Detail oriented, proactive and self-managed.
  • Familiar with effective and unified content marketing and integrated marketing communication approaches a plus.
  • Familiar with direct mail programs such as MailChimp and CRM (preferably salesforce).
  • Strong work ethic and takes ownership of projects- delivered on time, every time, on budget.
  • Some travel required (approx. 4 to 8 tradeshows/events per year).
  • Computer competency: Excel, PowerPoint, Word, Creative Suite (InDesign, Photoshop).
  • Ability to listen and think critically.
  • Must be able to track and manage budgets.
  • Excellent proofreading and copy editing skill.
  • Excellent written, verbal and problem solving skills

Voith Holding GmbH is an EEO/AA/VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law.


Nearest Major Market: York PA
Nearest Secondary Market: Lancaster