The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 22,000 employees, sales of € 5.5 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.
Founded in 1962, Voith Turbo Limited was established in Glasgow, Scotland and has grown substantially. Following an initial move south to London in 1972, we now operate from two adjacent buildings in South London (Croydon). Our workshops are large, modern facilities. In the United Kingdom we offer a comprehensive range of products and services, including overhauls and repairs in our facilities which are fully capable of continually supporting worldwide industries for both Voith and many third-party products.
All our sales admin and support teams are based in Croydon. In our facilities we can service the entire Voith Turbo range (Rail, Industrial, Commercial Vehicles and Marine), whilst also manufacturing and supporting the Fluidrive range of Fluid Couplings.
We have 160 employees, some are workshop / office based at our Croydon site, whilst the other employees work remotely.
We have a requirement to recruit an experienced and enthusiastic HR and Payroll Administrator to join our small HR Team at our Voith Turbo business based in Croydon, South London.
Reporting into the UK HR Business Partner, this role is very varied and is not your typical HR Administrator role. There is the opportunity of gaining experience in supporting the UK HR BP in undertaking change management projects as and when they occur.
Previous experience of working within an HR team within the UK is essential, ideally within an engineering or manufacturing background or service industry.
HR & Payroll Administrator HR Professional
Core responsibilities
Additional responsibilities
Manage Payroll; monthly payroll administration for VT(managed payroll service with ADP) and a small Irish payroll (two employees) managed through an external payroll bureau. Manage Year End, P60, PIID for VT payroll. Manage the payrolling benefits process.
Maintain the Company’s employee records in accordance with legal requirements and Company policies.
Ensure that the HR database is up to date, accurate and complies with relevant legislation.
Provide all recruitment administration support from start to finish.
Manage the new joiner process regarding the administration of HR-related documentation, such as offer letters, contracts of employment, etc.… through to joining instructions and onboarding (induction program), administer the probationary review process.
ER matters, i.e disciplinary /grievance providing guidance and admin support to line managers in undertaking investigations, meetings and outcomes.
Provide first line support for all employee enquiries.
Manage the absence/lateness recording system on CaptureIt and maintain data analysis
Manage the Issuing of ID cards and the administration of CaptureIT (Time and Attendance / Door access system.
Updating training records on HR databases and matrix.
Administration and renewal of the Company benefits schemes i.e PMI, PHI, Life Assurance, Cycle Scheme, Childcare, Dental schemes.
Supporting the UK HR Business partner in change management projects.
Provide data for and prepare management information reports.
Provides admin support to the Employee Forum.
Assist in updating HR Policy’s as and when required.
Co-ordinate medical matters for the Company, referring employees to occupational health assessment, arranging flu jabs, arranging training for first-aiders, arranging drug and alcohol testing programs, pre employment and random.
Carry out any other reasonable adhoc duties in order to support the HR function
Supporting the UK HR BP on the roll out of corporate initatives as and when they occur.
Employee Profile (Desired)
Professional Experience & Education
Specific skills & Knowledge (Ex: Language, IT skills)
Previous experience of working within an HR team within the UK for a minimum of five years is essential.
CIPD qualified or working towards it.
Working with HR data systems, inputting data and maintaining systems
Providing HR administration support to a business.
Working with Microsoft tools, specifically word and excel to an intermediate/ advanced level is essential, experience of using an HR database is desirable
Has a good understanding of HR policies and procedures and UK employment legislation.
Experienced in managing an outsourced payroll (a knowledge of / or experience of ADP IHCM is preferable).
Strong administration and organisational skills
An excellent communicator both verbally and in writing. Has a can do attitude.
High level of confidentiality
Takes responsibility for own work, whilst working within a small team
Proficient in all Microsoft programmes and has had experience of using an HR database.
Resilient and able to work in an organisation that is ever changing.
